Marketing Coordinator / Office Administrator

Schemata Workshop is an architecture and urban design practice seeking a marketing coordinator to provide administrative and marketing support to our 16-person studio located in capitol hill, seattle. The studio is focused on improving livability in our communities and enhancing social connections through our work, with an overarching commitment to a healthy stewardship of the environment. We are looking for someone for whom that resonates and is excited about joining a collaborative team.

While majority of staff are on a hybrid work schedule (in-office Tuesday, Wednesday, and Thursday) this position is intended to be full time in-person. However, it is possible to work remotely from time to time with Principal approval. The office computer network is entirely in the cloud, so staff use a personal office-provided laptop to access a Virtual Machine (VM). This same network can be accessed via the internet from any Windows or iOS device, providing all necessary software and tools, while operating with some of the best technology available to do so.

Primary Responsibilities

60% of time toward marketing efforts, the remainder to other office-related tasks

marketing: assist in preparing materials for project presentations, Statements of Qualifications (SOQ), and workshops; documents current project construction; assists in creating new content for web and social media; supports marketing efforts of principals and associates; attends open houses, networking events, and marketing events as needed; maintains and updates marketing materials; creates and coordinates production and distribution of holiday cards and other marketing merchandise.

cohousing: the office is located in the heart of Capitol Hill in the street-level commercial space of a 5-story, 9-home, mixed-use apartment building developed by the partners of Schemata Workshop. The building is commonly used for marketing and business development purposes, as well as events. The Marketing Coordinator will maintain cohousing contact and mailing list; provide ongoing assistance to cohousing promotional efforts (receives, sorts, and forwards emails, responds to emails, schedules meetings, manages the monthly Eventbrite tour, and other associated events that may occur.

office hospitality: answers main office phone line (limited, as the auto-attendant screens and forwards calls); accepts packages; greets visitors to the office; sorts/distributes mail and packages; coordinates deliveries and couriers; sets up/breaks down conference room before and after meetings; organizes off-site storage unit; assists staff in organizing and filing of drawings and graphic materials. Responsible for general tidiness of the office and working with staff to ensure all contribute to the effort.

office administration: Tracks and orders office supplies. schedules meetings and maintains meeting calendar; assists with travel arrangements for meetings, tours, and conferences; assists with meeting and conference registration; provides copy-editing and copy-writing assistance; maintains off-site archives; updates/enters office contact list, organizes and maintains materials and reference libraries.

Required Skills & Experience

• associates/bachelor’s degree (Business, Marketing, Journalism, English) or 3-years of professional office experience

• proficient in Microsoft Office (Word, Excel, Outlook), familiarity with ShareFile, OneNote

• proficient in Adobe Creative Suite (InDesign, Illustrator, Photoshop)

• adept with online web interface tools (Squarespace, Facebook, Instagram)

• strong organizational and problem-solving skills with a keen attention to detail

• excellent verbal and written communication skills

• strong editing and proofreading skills

• experience with graphic design and layouts

• ability to prioritize and track long-term goals

• Ability to work well both independently and cooperatively with team members at all levels within the studio

• Ability to think creatively and strategically

Desirable Skills & Experience

  • Work or lived experience with BIPOC populations.

  • Experience in the architecture, design, construction industries, or other allied arts

  • Engagement in community service, such as volunteering with professional and not-for-profit organizations.

Please see www.schemataworkshop.com for firm profile, and more detailed project range, and our blog for a view into our office culture. We take tremendous pride in our transparency, mentorship, and collaboration, and the positive impact that we have in the communities we serve.

To apply, email your cover letter and resume to Margaret Tyson at mtyson@schemataworkshop.com. No phone calls, please.

*Women & BIPOC strongly encouraged to apply*

Hourly range: $26 - 32 per hour, depending on qualifications.

Benefits include:

  • Medical, dental and disability insurance

  • Family leave coverage

  • Annual benefits

    • Nine paid holidays

    • Accrual of ten days of paid vacation

    • Accrual of 52 hours of paid personal leave

    • continuing education stipend of $750

    • Sixteen paid hours of continuing education

  • Company-paid ORCA public transit card

  • Participation in IRA SIMPLE (3% company match)

  • Company match for philanthropic giving (up to an annual maximum)

Consistent with existing city, state and federal laws, Schemata Workshop is an equal employment opportunity employer and does not discriminate based on a person’s race, color, religion, creed, sex, sexual orientation, gender expression/identity, national origin, ancestry, age, disability, marital status, veteran status, or political ideology, or that of his/her/their relatives, friends, or associates.